Agenda
The purpose of writing this blog is to understand how to create masters (e.g., Customer, Vendor, Item, GL Accounts and Bank accounts) manually inside the business central/NAV. As you all aware that there are several fields available when you open any master card, and all fields are not important and mandatory to fill. So, which one is mandatory we are going to see that.
Note: For this blog we consider the nature of business is Trading not Manufacturing or Assembling.
Demonstration
Vendor Card
Who is Vendor – A vendor offers goods/services for sale, especially to someone next in the economic chain. A vendor can work, both as a seller (or a supplier) and a manufacturer. The general term used for describing a supplier/seller of goods is called a vendor.
How to create Vendor Card in Business Central – Go to the Vendor List page and hit “NEW” button:
Vendor Card page will open. Vendor card page is a combination of multiple of Fast Tab.
In the General Fast Tab, below is the important field which need to be filled: -
No. – Vendor no. will be auto populated from No. Series setup or user can fill manually based on configuration
Name – Fill the Vendor Name
State Code – This field only to be filled if you are a using IN (India) localization
Rest other fields can be filled as per Business requirement.
In the Address & Contact Fast Tab, below is the important field which need to be filled: -
Address & Address 2 – Fill the address details of customer
Country, Region, and City – Fill post code, country, and Region
Rest other fields can be filled based on information provided and Business requirement.
In the Invoicing Fast Tab, below is the important field which need to be filled: -
Gen. Bus. Posting Group – This is most important field on Vendor card, if this will not be selected then at the time of making Purchase document error will be encountered. This field will be use on Gen. Posting Setup, based on this Purchase account and other Gls will be impacted.
Vendor Posting Group – This is also most important field on Vendor card, condition same as above for Gen. Bus. Posting Group. With the help of Vendor posting group related Gls will be impacted.
VAT Bus. Posting Group(optional) – VAT Bus. Posting Group will be optional, and it’s based localization you are using.
Rest other fields can be filled based on information provided and Business requirement.
In the Payments Fast Tab, below is the important field which need to be filled: -
Application Method – When you open a new Vendor card then, in this field value will be automatic updated as Manual, but if you want that at the time of posting credit notes and payments to Vendor automatic application will be posted then you can change this and select Apply to Oldest
Payment Terms Code – Fill the payments terms (Selection will be populated form payment terms master). Based on the payment terms ageing report and cashflow will be impacted.
Rest other fields can be filled based on information provided and Business requirement.
In the Receiving Fast Tab, all fields are optional and can be filled based on the Business requirement.
Tax Information fast Tab only available for Indian localization, if you are not using IN localization then you can simply ignore this. Below is the important field which need to be filled: -
Assessee Code – If you want to deduct TDS and TCS on for this Vendor then this field is mandatory and to be filled by using drop down.
Pan No. – Pan no. is also mandatory for Indian Vendor, If Pan no. is not available in this case TDS and TCS deducted with higher rates.
GST Vendor Type and GST Registration No. – Business want to deduct GST on purchase invoice then GST no. is mandatory for Indian vendor, when user fill the GST no. then GST vendor type field will be updated automatically, but for foreign vendor or unregistered vendor GST vendor type should be filled manually by using Drop Down.
Rest other fields can be filled based on information provided and Business requirement.
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